TWS2025 Presenter Guidelines
Your guide to a successful presentation in Edmonton
Oral Presentation Guidelines:
Oral presenters are expected to give in-person talks in Edmonton, Alberta. Speakers will need to submit two files via the link above (available September 2) or via the link that was emailed to you. Individuals giving oral presentations will prepare a slide deck as well as a recorded version of their presentation. Video presentations will be available on-demand to all TWS2025 registrants via the conference app. Please review the following instructions for preparing your talk. As a reminder, most talks should be 12 minutes.
For presenters giving their talks in a silent session giving your presentation will be the same as in other sessions, the biggest difference is that you will introduce yourself to the audience. For questions, the audience will have a floor mic and questions will come through your headset. To learn more about what to expect, click here.
Your final slide deck (PPTx files only) must be uploaded using this link (or the one received by email) from any computer with adequate internet connectivity a minimum of 12 hours before your talk. You can upload new versions of your talk as desired until that time. Presentations should be 12-minute talk with 3-minute Q&A.
Video files should be submitted by Monday, September 29. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in late March. There are multiple options for preparing video recordings of your talk, here are a few:
- Zoom – Recording with Zoom Meeting App
- PowerPoint – you can record your talk in PowerPoint and export it as a MP4
- XCD Recording tool – this is an online tool in the speaker portal that allows you to directly record and save your talk. Here is a video tutorial describing that process
A couple of other tips:
- Always do a short test recording to make sure that your sound and screen are as you wish, then do a final recording and save your recording in case you run into any uploading issues, then you don’t have to re-record.
- If you encounter a “spinning wheel” when you upload your talk, it is very likely that your internet connection speed or computer is too slow, try another network or computer.
- If you run into issues, try another internet browser. We suggest using Chrome.
- We encourage you to further consider the accessibility of your talk by reviewing suggestions on how to prepare an accessible presentation for diverse audiences, shared with us by our colleagues in the IDEA Working Group.
Poster Presentation Guidelines:
Individuals giving their poster presentation should prepare both a printed poster for display at the conference and a PDF version to upload. Poster presenters may record an optional short video (under 3 minutes) describing their poster that will be available on-demand to all TWS 2025 registrants. Please review the following information related to posting and attending your posters as well as information for uploading a pdf version and optional video for display on the virtual conference platform.
Student Research in Progress Posters should be prepared and printed with final dimensions under 40 inches wide x 48 inches tall.
Contributed Posters should be prepared and printed with final dimensions under 96 inches wide x 48 inches tall.
Tacks will be provided but consider bringing a few extras. Poster numbers will be shared in mid-September
All posters should be hung on Monday, October 6 between 8:30 – 10:15 am. Poster presenters are expected to attend their poster during the Exhibit and Poster networking Event on Monday, October 6th from 5:00 – 6:30 pm. Poster presenters are also encouraged to attend their posters during break times on Tuesday and Wednesday morning.
All posters will need to be removed from the poster hall between noon and 3 pm on Wednesday, October 8th. Poster tubes left in the poster areas are left at your own risk. TWS is not responsible for missing poster tubes or posters.
PDF and Optional Video files will be due no later than Monday, September 29. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in mid-August. There are multiple options for preparing video recordings of your talk, here are a few:
- Zoom – Recording with Zoom Meeting App
- PowerPoint – you can record your talk in PowerPoint and export it as a MP4
- XCD Recording tool – this is an online tool in the speaker portal that allows you to directly record and save your talk. Here is a video tutorial describing that process
